Notice is hereby given that the next Annual General Meetings for both organisations (The Charity & Trading Subsidiary) will be held at Doric Park on the above date, commencing at 7.30pm. This is an ideal opportunity to keep abreast of developments both on and off the field and step forward to help take this great club of ours forward.

Last season was, to say the least, challenging on every front. I am pleased to report however, that the Club is in a very healthy state and ready to kick-start rugby here in Trowbridge as soon as Government restrictions are finally lifted.

As usual we seek nominations for Trustees, Club Officials and Company Directors to serve on the Management Board for next season, and these posts are itemised below. All nominations should be supported by 2 fully paid-up members of TRFC and either sent to me by post at 3 Coppice Wood, West Ashton Road, Trowbridge Wiltshire BA14 6DN, or by e-mail at chrisf.lamb@btopenworld.com by 30th June 2021.

THIS MEETING (WHICH WILL INCORPORATE AGMs FOR BOTH ORGANISATIONS) IS OPEN ONLY TO ALL FULLY PAID-UP MEMBERS OF TROWBRIDGE RUGBY FOOTBALL CLUB.

We will therefore be seeking nominations for the following positions:

Trowbridge Rugby Football Club (1931) Limited – the Charity (CIO).

• • 6 Trustees – current Trustees are Jon Jonik, Chris Gouldson, Amy Howard, Alistair Morrison, Ron Jones and Steve Thompson-Martyn. Jon and Amy are standing down at this year’s AGM, but we will be looking to appoint 1 additional Trustees, so that we can manage succession and rotation as dictated by the Charities Commission’s – maximum 5-year tenure requirement.
• We are proposing changing the Management Structure of the Club to more accurately reflect the changing nature of our business/Club. The Board will therefore consist of the following roles CIO - Management Board:

o Hon Club President
o Honorary Club Chairman
o Hon Finance & Administration Manager
o Hon Governance Manager
o Club Captain
o Facilities Manager
o Director of Rugby
o Director of Trowbridge RFC (2016) Ltd (see below)

NB: It is envisaged that we will once again co-opt representatives of the Ladies Section together with both the Senior and Junior Sections onto the Management Board to help the day-to-day running of the Club.

Trowbridge RFC (2016) Limited – (wholly-owned trading subsidiary).

• 3 Directors (currently Charles Roberts, Derek Tucker & Chris Lamb) – one of whom will serve on the Charity’s Management Board (see above)

Each (CIO) Board Member will again look to co-opt volunteers to help fill the other roles, and thus form sub-committees to take responsibility for their designated areas – thus widening the involvement of Club members in the day-to-day running of our Club.

Please remember we are a volunteer-focused club, and seek your support and involvement to ensure the game of rugby is protected and developed here in Trowbridge. There are plenty of opportunities for you to step forward and help where you feel that your knowledge/expertise or interests lie.

As you can probably appreciate, there is a significant amount of reading material associated with these AGMs. “Office Copies” (of all documents listed below) will be available at Doric Park for perusal. Furthermore electronic copies can be forwarded to you upon request by E-Mail once the closing date for nominations has passed and the 2nd Calling Notice is issued. Anyone who does not have access to the Internet can request hard copies, and they will be dispatched by 2nd class post after 1st July 2021.

• Minutes of last Annual General Meetings – held on 19th November 2020.
• Trowbridge Rugby Football Club (1931) – Charity
o Trustees Annual Report
o Annual Statement of Accounts as at 30.04.2021
• Trowbridge RFC (2016) Ltd
o Directors’ Report
o Annual Financial Statements as at 30.04.2021
• 2021 AGM Agendas

In accordance with our Charity Constitution I will post the agenda in the Clubhouse and on the Club’s website by 1st July 2021. This will include a list of all nominees received for the positions previously mentioned, and any other proposals received from the membership. Members may also propose amendments to the Charity’s constitution in accordance with clause 11.3c.iv of its current constitution.

Regards

Chris Lamb
Finance & Administration Manager
Chrisf.lamb@btopenworld.com
07914 819580

11th June 2021.